Necessity Of A Visitor Management System For Schools - DorBuk

Introduction

When it comes to schools, security is one of the most critical factors for students. All parents and teachers emphasize security to create a safe ambiance in the school. Hence, every school administrator should not leave any stone unturned to apply the best-in-class, efficient security system to boost the security of the school premises.

Ensuring a safe and secure environment is a must when it comes to the setup of a school. Otherwise, it is not possible to create a healthy environment for study.

According to security officials, the main threat to security comes from visitors coming in and out of the school. Many individuals can come in and come out of the school premises for different purposes.

However, it is a must to ensure the authenticity and identity of every visitor before they can enter the school premises. And it is where we can realize the importance of the visitor management system. This cutting-edge system has become the latest standard to ensure the school’s safety. Nowadays, the visitor management system is used throughout the world due to its solid performance.

Significance of a Visitor Management System for Schools

Monitors Every Visitor:

The first and foremost task of a visitor management system is to monitor each and every person entering the school premises. It helps to keep many unwanted problems at bay:

A visitor management system detects visitors without appointments. Thus, classes can be continued without external interruptions.

The system can help students to stay safe from abductions. Moreover, it can also keep violence and other related attacks at bay.

A visitor management system can also prevent unreliable or malicious individuals from entering the school.

In short, the main goal of a visitor management system is to monitor and check every visitor to safeguard the school’s environment.

Prevents Property Theft & Destruction:

A best-in-class visitor management system can check or at least limit such incidents. The system ensures each visitor check-in first at the school’s front office followed by verifying their identity. Next, every visitor needs to put on a visitor badge and enter the school premises. However, the process concludes with every visitor’s checking out at the front office during coming out of the premises.

Provides More Control to the School:

You already know a visitor management system can boost the security of a school. Moreover, the system can provide more control to the school administrators to control and keep track of each and every visitor entering the school building.

However, visitors can be anyone, who is associated with the school in one way or another, such as parents, sports recruiters, volunteers, vendors, etc. The school administrator can also decide whether teachers will also be checked by the visitor management system.

Making use of a top-notch visitor management system can help school administrators to take full control over the visitors. It can tremendously improve the level of safety and security of the school and make it an ideal place for learning without any worries.

A best-in-class visitor management system can create entry forms and inquire visitors about clearance forms. It can also ask visitors for any other documents required for having access to the school. The system notifies the authorized school staff once a visitor has submitted all the needed information without any fail, and then, permission can be granted accordingly.

Besides, a visitor management system should also help visitors to fill out clearance forms. It should help in digital form submission as well. An efficient visitor management system can also make these clearance forms available to improve future verification.

Ensures Photo ID Verification:

The Photo ID verification of visitors can keep many unwanted troubles at bay. A visitor management system needs every visitor to log in his/her details, such as first name, last name, cause of visiting, phone number, etc.

Every visitor must submit all these details to the visitor management system. If needed, the school administrator can also ask every visitor to take a photo of his/her face at the point of check-in.

Thus, no one can escape without providing identity details and capturing the photo. It will drastically improve the control of the school administrators. It streamlines the task of keeping track of individuals, who are entering the school premises. Having a Photo ID of every visitor provides an extra layer of security to a school.

The school administration can also enforce a rule, where visitors can only enter the school premises with an authentic visitor ID badge (printed). The badge will mention the level of clearance, credentials, and access time span of every visitor.

If a visitor is expected in the school, the visitor management system can notify them upon the visitor’s arrival through integration or mobile notifications.

Wrapping Up

A high-quality visitor management system ensures sufficient protection for students, teaching and non-teaching staff. A visitor management system must perform proper verification checks so that every visitor can be screened immediately and automatically.